Privacy Policy & EU GDPR

 

Our Privacy Policy

The International Career Support Association, a non-profit general incorporated association, and the Japanese Society for Natural Medicine (hereinafter referred to as "the Association") (hereinafter referred to as the "Company") recognizes the importance of protecting customers' personal information and complies with the Act on the Protection of Personal Information (hereinafter referred to as the "Personal Information Protection Act"). In addition to complying with the Act on the Protection of Personal Information (hereinafter referred to as the "Personal Information Protection Act"), we will comply with the following privacy policy (hereinafter referred to as the "Privacy Policy") and handle and protect personal information appropriately. In addition, we will strive to handle and protect personal information in an appropriate manner in accordance with the following privacy policy (hereinafter referred to as the "Privacy Policy").

Article 1 Definition of Personal Information

In this Privacy Policy, personal information shall mean personal information as defined in Article 2, Paragraph 1 of the Personal Information Protection Law.

Article 2 Purpose of Use of Personal Information

We use your personal information for the following purposes.

1. To provide our services.

2. To provide information about our services and to respond to inquiries.

3. To provide information about our products and services.

4. To respond to violations of our rules and policies regarding our services (hereinafter referred to as "rules"). To respond to violations of our rules and policies regarding our services.

5. To notify you of any changes to the terms and conditions of this service.

6. To help us improve our services and develop new services.

7. To create statistical data related to our services in a form that does not identify individuals.

8. To allow other users to search and browse our website.

9. For other purposes incidental to the above purposes of use

Article 3 Change in the Purpose of Use of Personal Information

The Association may change the purpose of use of personal information to the extent that it is reasonably recognized to be relevant, and will notify the customer or make a public announcement if the purpose is changed.

Article 4 Restrictions on the Use of Personal Information

We will not handle personal information beyond the scope necessary to achieve the purpose of use without the consent of the customer, except as permitted by the Personal Information Protection Law and other laws and regulations. However, this does not apply to the following cases

1. When required by law

2. When it is necessary to protect the life, body, or property of an individual and it is difficult to obtain the consent of the customer.

3. When it is particularly necessary to improve public health or promote the sound growth of children, and it is difficult to obtain the consent of the customer.

4. When it is necessary to cooperate with a national agency, a local government, or a person or organization entrusted by either of the foregoing in executing affairs prescribed by laws and regulations, and obtaining the customer's consent is likely to impede the execution of such affairs.

Article 5 Proper Acquisition of Personal Information

We will acquire personal information in an appropriate manner and will not acquire it through deception or other wrongful means.

Article 6 Secure Management of Personal Information

We will supervise our employees in a necessary and appropriate manner to ensure the safe management of personal information to prevent the risk of loss, destruction, falsification and leakage. In the event that we outsource the handling of personal information in whole or in part, we will exercise necessary and appropriate supervision to ensure that the outsourced company manages personal information securely.

Article 7 Third party to provide

We do not provide personal information to any third party without prior consent of the customer, except in cases where disclosure is permitted under the Personal Information Protection Law or other laws and regulations. However, the following cases do not fall under the provision of personal information to third parties as specified above.

1. When we entrust the handling of personal information in whole or in part to a third party within the scope necessary to achieve the purpose of use.

2. When personal information is provided as a result of a merger or other succession of business.

Article 8 Disclosure of Personal Information

When we receive a request from a customer to disclose personal information in accordance with the Personal Information Protection Law, we will disclose the information to the customer without delay after confirming that the request is made by the customer himself/herself (if the personal information does not exist, we will notify the customer to that effect). (If the personal information in question does not exist, we will notify the customer to that effect. (If the personal information in question does not exist, we will notify the customer to that effect.) However, this does not apply in cases where we are not obligated to disclose the information under the Personal Information Protection Law or other laws and regulations.

Article 9 Correction, etc. of Personal Information

When a customer makes a request to correct, add, or delete (hereinafter referred to as "correct") personal information in accordance with the Personal Information Protection Law because the information is not true, we will conduct the necessary investigation without delay to the extent necessary to achieve the purpose of use after confirming that the request is made by the customer. (If the Company decides not to make the correction, etc., it will notify the customer to that effect. (If we decide not to make the correction, we will notify the customer to that effect.) (2) The Company shall not disclose personal information to third parties. (If the Company decides not to make the correction, it will notify the customer to that effect.) However, this does not apply in cases where the Company is not obligated to make the correction, etc. under the Personal Information Protection Law or other laws and regulations.

Article 10 Suspension of Use, etc. of Personal Information

In accordance with the Act on the Protection of Personal Information, the Association may request that a customer's personal information be discontinued or deleted (hereinafter referred to as "discontinuation of use, etc.") on the grounds that the information is being used for purposes other than those announced in advance or that the information was obtained through deception or other wrongful means.  In the event that the Company is requested to cease using or delete personal information (hereinafter referred to as "cease of use, etc.") in accordance with the provisions of the Personal Information Protection Law, or to cease providing personal information (hereinafter referred to as "cease of provision") in accordance with the provisions of the Personal Information Protection Law, on the grounds that personal information has been provided to a third party without the consent of the customer. If it is found that there is a reason for the request, the Company will stop using, etc. or stop providing the personal information without delay after confirming that the request is made by the customer himself/herself, and notify the customer to that effect. However, this does not apply in cases where the Company is not obligated to suspend the use or provision of personal information under the Personal Information Protection Law or other laws and regulations.

Article 11 Handling of Anonymous Processed Information

1. The Association shall not be liable for any loss or damage arising from the use of anonymized processed information (as defined in Article 2, Paragraph 9 of the Act on the Protection of Personal Information, and limited to that which constitutes anonymized processed information database, etc. as defined in Article 2, Paragraph 10 of the same Act. The same shall apply hereinafter). When creating anonymized processed information (hereinafter referred to as "anonymized processed information"), personal information shall be processed in accordance with the standards stipulated in the regulations of the Personal Information Protection Commission.

2. When creating anonymized processed information, the association will take measures for safety management in accordance with the standards specified in the regulations of the Personal Information Protection Committee.

3. When the association creates anonymized processed information, it discloses the items of personal information included in the anonymized processed information according to the rules of Personal Information Protection Committee.

4. The association will not use anonymized processed information (including those created by the company and those provided by third parties) unless otherwise specified. The same applies hereinafter unless otherwise specified.) When providing anonymized processed information (including information created by the Company and provided by a third party, unless otherwise specified below) to a third party, the Company shall, in accordance with the rules of the Personal Information Protection Commission, announce in advance the items of information on individuals included in the anonymized processed information to be provided to the third party and the method of provision, and clearly indicate to the third party that the information to be provided is anonymized processed information. (2) The Company will not provide anonymized processed information to third parties.

5. In handling the anonymized processed information, the association will not use the following methods in order to identify the individual whose personal information is used to create the anonymized processed information: (1) matching the anonymized processed information with other information, and (2) processing the anonymized processed information in accordance with the provisions of Article 36, Paragraph 1 of the Act on the Protection of Personal Information or the descriptions or personal identification codes deleted from the personal information. (2) to obtain information about descriptions, etc. deleted from the personal information, personal identification codes, or the method of processing in accordance with Article 36, Paragraph 1 of the Personal Information Protection Act (2) only for the anonymized processed information provided by a third party).

6. The association shall take necessary and appropriate measures for security management of anonymized processing information, handling of complaints regarding creation and handling of anonymized processing information and other measures necessary to ensure proper handling of anonymized processing information, and shall endeavor to disclose the details of such measures.

Article 12 Contact Us

For requests for disclosure, etc., opinions, questions, complaints, and other inquiries regarding the handling of personal information, please contact the following

International Career Support Association, a non-profit general incorporated association

1-8-1 Motomachi, Ikoma City, Nara Prefecture

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TEL 090-9632-4321

e-mail: jnms@ace.ocn.ne.jp

(Please note that our office hours are from 10:00 to 18:00 on weekdays.)

Article 13 Continuous Improvement

This privacy policy is subject to change without notice.

Established on July 30, 2015

Revised on April 4, 2018

Revised on May 1, 2019

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EU GDPR Principles

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The EU General Data Protection Regulation (GDPR) means that personal data is

1. Processed in a manner that is lawful, fair and transparent to the individual.

2. Collected for specific, explicit and legitimate purposes and not further processed in a manner incompatible with those purposes. Further processing for archival purposes in the public interest, scientific or historical research purposes, or statistical purposes shall not be considered incompatible with the original purpose.

3. appropriate, adequate and limited to what is needed in relation to the purpose for which they are processed

4. Accurate and, where necessary, kept up to date. All reasonable steps must be taken to ensure that inaccurate personal data is erased or corrected without delay, taking into account the purposes for which it is processed.

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Initiatives and statements regarding modern slavery by the International Career Support Association, the Japanese Society of Natural Medicine, and related organizations

Modern slavery is a brutal form of organized crime in which people are treated as commodities and exploited for criminal profit. The International Labor Organization (ILO) estimates that 21 million men, women and children, including trafficked persons, are working in conditions of modern slavery. The majority of these people are in legitimate industry supply chains.

The International Career Support Association and the Japanese Society of Natural Medicine and related organizations are committed to working within their own business and supply chains to address hidden labor exploitation and proactively reduce these practices in the broader supply chain. We are working to ensure that we implement a comprehensive approach.

Modern slavery resources
Our organization and its associated organizations must submit a statement under the Modern Slavery Act 2015 explaining the steps taken to prevent modern slavery and human trafficking in our operations and supply chains. is required. The statement can be viewed below. We have also summarized our organization's statement in a short document highlighting the key activities we are undertaking.

Our risk assessment revealed that the most significant risks from a modern slavery perspective arise in the sourcing of raw materials and subcontracting. Therefore, we have developed guidance for suppliers that sets out the legal framework in this area and the requirements of the International Career Support Association and the Japanese Society of Natural Medicine and related organizations.

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